Key University mailing lists for staff

Receive important information from the University’s Administration and Services by signing up for key University-wide mailing lists

Please note that if you work in a UAS section, you must follow UAS email protocols when sending messages.  

If you work in a division or department/faculty and have a question or concern about a communication sent by a UAS section, you should:

  • Contact the individual who sent the communication in the first instance.
  • If this is not possible, or you cannot resolve the issue, you should contact the Communications Lead for the UAS section involved.

In the event that you cannot resolve the issue within the UAS section, you should contact UAS Communications who will endeavour to assist.

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Comms officers mailing list

 

Environmental Sustainability Staff Mailing list

  • About the list: Used to send the monthly environmental sustainability newsletter to, including staff and students from across the University wanting to know news and events relating to Sustainability.
  • Who can subscribe:  All staff with an interest in sustainability. 
  • How to subscribe: Send an email to envsust-subscribe@maillist.ox.ac.uk.
  • How to send messages to the list: Contact sustainability@admin.ox.ac.uk to discuss items for the newsletter.

Environmental Sustainability Student Mailing list

  • About the list: Used to send environmental sustainability newsletter to those wanting to know news and events, campaigns and training opportunities.
  • Who can subscribe:  Current students in the University.
  • How to subscribe: Send an email to studentenvsust_subscribe@maillist.ox.ac.uk
  • How to send messages to the list: Contact sustainability@admin.ox.ac.uk to discuss items for the newsletter.

Environmental Sustainable Laboratories Mailing list

  • About the list: Used to send environmental sustainability newsletter focusing on laboratories.
  • Who can subscribe:  Anyone working in laboratories at the University
  • How to subscribe: Send an email to sustainability@admin.ox.ac.uk and request to join.
  • How to send messages to the list: Contact sustainability@admin.ox.ac.uk to discuss items for the newsletter

Finance Bulletin

  • About the list: The Finance Bulletin is a monthly newsletter sent to finance colleagues across the University. It shares finance-related news, updates and key information to colleagues that is useful to anyone in a finance-related role
  • Who can subscribe: Any member of staff working in a finance role, or who is interested in finance updates
  • How to subscribe: Please send an email to fin-administrators-subscribe@maillist.admin.ox.ac.uk from your University email address asking to subscribe 
  • How to send messages to the list: Please contact finance.communications@admin.ox.ac.uk for more information 

People News

  • About the list: People News is published twice a term and once over the long vacation. It provides information about the broad range of services, programmes and projects delivered by the People Department, and updates relating to the University’s People Strategy. 
  • Who can subscribe: This publication is primarily aimed at staff with HR responsibilities; however any member of staff can subscribe.
  • How to subscribe: Go to the HR communications webpage and click the red ‘Subscribe Now’ button under ‘Join our mailing list’ on the right-hand side, and follow the instructions. 
  • How to send messages to the list: Contact peoplecomms@admin.ox.ac.uk to discuss any items for inclusion in the newsletter.

 

HR Policy Newsletter

  • About the list: The HR Policy Newsletter is published once every academic term as well as a special edition in the summer. The newsletter includes updates on HR policy changes, events and training.
  • Who can subscribe: Any member of staff working in a HR-related role.
  • How to subscribe: Go to the HR communications webpage and click the red ‘Subscribe Now’ button under ‘Join our mailing list’ on the right-hand side and follow the instructions.
  • How to send messages to the list: Contact the HR Policy team on hr-support@admin.ox.ac.uk to discuss any items for inclusion in the newsletter

GDPR Core Group for Privacy Champions:

  • About the list: Used to contact Privacy Championsn in each area of the University about: future/past group meetings; notifying members of new and updated staff guidance; and any significant changes to the UK’s data protection legislation which may impact on their work.
  • Who can subscribe:  Any member of staff who is selected by their area of the University to take on the role of Privacy Champion.
  • How to subscribe: If you are the Privacy Champion for your area of the University, and you are not already subscribed, please send an email to information.compliance@admin.ox.ac.uk.
  • How to send messages to the list: Privacy Champions should send an email to information.compliance@admin.ox.ac.uk to discuss items they wish to circulate via this list. All other staff members should contact their local Privacy Champion in the first instance.

IT Services Newsletter

  • About the list: News from IT Services is published once every academic term. The newsletter includes updates and information relevant to all users of IT at the University such new software alerts, 'how to' information, policy changes, project updates, course listings and more.
  • Who can subscribe: Any member of the University.
  • How to subscribe: Go to the IT Services News and events page and click the red ‘Subscribe to News from IT Services’ button on the right-hand side and press send on the email that opens up. 
  • How to send messages to the list: Contact communications@it.ox.ac.uk if you have questions about the newsletter.

Mailing lists for IT Support Staff

  • About the lists: There are two specific mailists for IT Support Staff around the University which are managed by the IT Support Staff Services team in IT Services (itss-announce and itss-discuss). These lists are restricted to IT Support Staff and should only be used for IT-specific announcements and discussion.
  • Who can subscribe:  Any member of staff working in an IT support role.
  • How to subscribe: IT Support Staff have to sign up to the IT Support Staff Register to subscribe to this mailing list, visit  IT Support Staff Register
  • How to send messages to the list: Contact its3@it.ox.ac.uk to send a message to this mailing list (Note: it would be very unusual for anyone outside the IT community to use this list)

 

Digital Digest

Heads of Administration & Finance

Heads of Department
 

RS News

  • About the list: used to send RS News, a newsletter about research support, policy and processes updates, funding and other opportunities, and sector news, circulated monthly 
  • Who can subscribe: anyone with a role or interest in research support and a valid University address 
  • How to subscribe: email rs-news-subscribe@maillist.admin.ox.ac.uk
  • How to send messages to the list: email rscommunications@admin.ox.ac.uk with draft items for inclusion into RS News

AAD News Alert

  • About the list: Used to send the AAD News alert, providing biweekly updates on academic administration and student support
  • Who can subscribe:  Any member of staff working in a student-facing role, or with an interest in academic administration or student support
  • How to subscribe: Go to the AAD News Alert page on the Academic Support website
  • How to send messages to the list: contact the AAD Communications team on academicadmin.comms@admin.co.uk to discuss items for inclusion in the AAD News Alert

Centre for Teaching and Learning mailing list

  • About the list: Used to send occasional updates about Centre for Teaching and Learning events, guidance, accredited programmes and other activities
  • Who can subscribe: Any member of staff at the collegiate University who teaches or supports student learning
  • How to subscribe: Send an email to centre-for-teaching-and-learning-subscribe@maillist.ox.ac.uk from your Oxford University email asking to be signed up
  • How to send messages to the list: Contact the Centre’s communications officer on contact@ctl.ox.ac.uk to discuss items for possible circulation to mailing list subscribers

If you are in a UAS section and would like to add a mailing list to this page, please contact the relevant Communications Lead.

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