For a basic agreement template, use the short-form location filming agreement. This form is for use by departments to document giving permission, for a short period, to a third party production company for filming University employees, officers and/or other appointees in connection with research or other work being undertaken by the University on University premises. The document is designed to be used without needing input from Legal Services, but any questions about changes can be directed to the legal services team.
Please note that any requests to film large scale films, TV programmes and documentaries, or productions where extended access or changes to University premises are required, will require a different long-form location agreement.
At the front of this agreement there is a check list of the practical points that you will need to provide responses to and guidance for you to consider before contacting Legal Services through the email: firstname.lastname@example.org. Please note that at present it is not always possible for Legal Services to take your film location agreement forward for you due to work pressure and a legal firm will be appointed to advise. The film company will need to cover the cost of the legal fees and this should be noted in your negotiations with that film company.
If you have any questions about this type of production, please email email@example.com.
The Public Affairs Directorate offer this basic advice for film companies.